Version 1

(System is ready to use and waiting for the training schedules)

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September 02, 2021



To: ___________



Good day ___________,

We would like to inform the school that the Wela system is now ready for use and Wela will be awarding a certificate to the school. Wela will be providing snacks for the attendees, but since we will be having the training and meetings virtually we will be sending P100 GCASH per attendee after they have completed the training checklist (a form of understanding) which we will be sent during the said training/meeting.

Once all the training courses are completed, Wela will be awarding a certificate to the school, which the school may use for accreditation in CHED/DepEd. One (1) certificate addressed to the school and another certificate for each attendee with their names on the certificate.

To proceed, we would like to request stakeholders to attend the following schedule for us to provide a final walkthrough of the system:

April 27, 2021

  • 1PM-5PM - Training of Registrar for College and BED (We request that key persons in the Registrar’s Office be present)
  1. Preliminaries (Overall introduction, icons, work-around the system, filtering)
  2. How to enroll a student
  3. How to open subjects
  4. block/picking
  5. Schedules
  6. Teaching load
  7. How to submit/cancel/amend enrollment ledger
  8. How to create/update/check prospectus
  9. How to generate reports
  10. How to print reports and documents
  11. Other concerns

April 28, 2021 (For this training, we request that the key persons who will be handling the enrollment to be present and not representatives. This is to ensure that enrollment will run smoothly.)

  • 8AM-12NN: Training for College (This includes those who will be handling the enrollment for College such as the chairpersons, etc.)

  1. How to enroll a student
  2. How to add subject
  3. How to dissolve a subject
  4. How to create a section
  5. How to withdraw a student
  6. How to approve ledger
  7. How to accommodate applicant
  8. How to drop subject
  9. Other concerns

We should include grading for college as  well, how to check class list, teaching load etc. yung sa dean, chairperson, instructor’s end.

(applicable for colleges only)

  • 1PM-5PM: Training for BED (This includes those who will be handling the enrollment for BED)

  1. How to enroll a student
  2. How to set-up Tuition plan and assign Tuition plan on a student
  3. How to do payment entry
  4. How to create a section
  5. How to Generate spreadsheet
  6. How to upload and approved sheet
  7. How to generate reports. I.E Report card, Billings
  8. How to use mobile app (School feeds, Billing, Grading)
  9. Other concerns

April 29, 2021 (We request that key persons in the Finance Office be present)

  • 8AM-12NN : Training for Finance (Both College and BED)
  1. Account closing
  2. Batch charge
  3. Inputting fees
  4. Ledger Adjustment
  5. Matriculation
  6. Payment Entry
  7. Send billing
  8. SOA
  9. Other concerns
  • 1PM-5PM: Training for Tellering (Both College and BED)
  1. Sales invoice
  2. Tellering
  3. Promissory Note
  4. Proof of Payment
  5. Online Payment
  6. Other concerns





GLENN T. CORPOS

WELA Education Technology Consultant


Version 2

(System is ready but there are important data that needs to be submitted to the wela team)

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Create a new document and edit with others at the same time – from your computer, phone or tablet. Get stuff done with or without an internet connection. Use Docs to edit Word files. Free from Google.

September 02, 2021



To: ___________



Good day ___________,

We would like to inform the school that the Wela system is now ready for use and Wela will be awarding a certificate to the school. Wela will be providing snacks for the attendees, but since we will be having the training and meetings virtually we will be sending P100 GCASH per attendee after they have completed the training checklist (a form of understanding) which we will be sent during the said training/meeting.

Once all the training courses are completed, Wela will be awarding a certificate to the school, which the school may use for accreditation in CHED/DepEd. One (1) certificate addressed to the school and another certificate for each attendee with their names on the certificate.

To proceed, we would like to request stakeholders to attend the following schedule for us to provide a final walkthrough of the system:

April 27, 2021

  • 1PM-5PM - Training of Registrar for College and BED (We request that key persons in the Registrar’s Office be present)
  1. Preliminaries (Overall introduction, icons, work-around the system, filtering)
  2. How to enroll a student
  3. How to open subjects
  4. block/picking
  5. Schedules
  6. Teaching load
  7. How to submit/cancel/amend enrollment ledger
  8. How to create/update/check prospectus
  9. How to generate reports
  10. How to print reports and documents
  11. Other concerns

April 28, 2021 (For this training, we request that the key persons who will be handling the enrollment to be present and not representatives. This is to ensure that enrollment will run smoothly.)

  • 8AM-12NN: Training for College (This includes those who will be handling the enrollment for College such as the chairpersons, etc.)

  1. How to enroll a student
  2. How to add subject
  3. How to dissolve a subject
  4. How to create a section
  5. How to withdraw a student
  6. How to approve ledger
  7. How to accommodate applicant
  8. How to drop subject
  9. Other concerns
  • 1PM-5PM: Training for BED (This includes those who will be handling the enrollment for BED)

  1. How to enroll a student
  2. How to set-up Tuition plan and assign Tuition plan on a student
  3. How to do payment entry
  4. How to create a section
  5. How to Generate spreadsheet
  6. How to upload and approved sheet
  7. How to generate reports. I.E Report card, Billings
  8. How to use mobile app (School feeds, Billing, Grading)
  9. Other concerns

April 29, 2021 (We request that key persons in the Finance Office be present)

  • 8AM-12NN : Training for Finance (Both College and BED)
  1. Account closing
  2. Batch charge
  3. Inputting fees
  4. Ledger Adjustment
  5. Matriculation
  6. Payment Entry
  7. Send billing
  8. SOA
  9. Other concerns
  • 1PM-5PM: Training for Tellering (Both College and BED)
  1. Sales invoice
  2. Tellering
  3. Promissory Note
  4. Proof of Payment
  5. Online Payment
  6. Other concerns


IMPORTANT

Before the said dates we would like to inform you that this is also a final reminder for submitting the remaining data needed for the school setup. Here are the ff:

  1. Data for enrolled students
  2. LMS Setup

Regarding this matter, once we get the data, there is a step-by-step process for us to import the data, which is we can’t say that one day is enough and we need time to work on it. It is for all the school’s implementation. But still, our team will always be doing their best to reach out and provide your convenience.

To meet the deadlines, we must receive the following data needed today, September 02, 2021. The remaining required data will be sent through messenger or email <email of Wela point person>.

If this matter is not resolved by the time specified above, there will be a delay in the system’s deployment, changing the implementation schedule.

Thank you for your prompt attention to this matter.




GLENN T. CORPOS

WELA Education Technology Consultant