1. Trainers’ Preparation

The following information is given to help the trainers prepare to deliver the training modules. This preparatory work will help trainers elaborate and clarify points raised within the training and generally enhance trainers’ confidence and competence to deliver the training.

Allow sufficient preparation time before delivering the training to familiarise yourself with the training manual by reading the training flow plans, corresponding presentations, and manuals. Ensure that your knowledge is up to date by familiarising yourselves with the accompanying resources and guidelines, recommended reading, and by visiting the school system details.

  1. Trainers’ Pre-training Checklist (Online or Face to Face Training)

This is intended to support the project manager and the trainer (or training team) in preparing for the training phase of the project. Several activities are involved with the preparation.  Pre-training Checklist is provided below.

Pre-training Checklist

  • Finalize timeline for training or the training flow
  • Identify the number of people to be trained.
  • Determine the optimal size of each training group.
  • Divide the group logically (by role, department, skill level, or other criteria).
  • Identify and schedule training room and technology (projector, screen, Internet connection, etc.)
  • Send out appointments to training participants, providing any specific instructions, such as:
  • Complete pre-reading or other advance preparation.
  • Ensure coverage while in training. Provide the updated training flow.
  • Obtain permission from the school head to the things you need before, during, and after the training.
  • Request to train others after attending training.
  • Identify needed materials and assign responsibility for creation and review:
  • PowerPoint/Google Slides Presentation
  • Handouts or Manuals
  • Training evaluation (That will be given after the training).
  • IMPORTANT: Prepare the Demo site ahead of time and familiarize its process and conduct sample data entries.
  • If online training, the participants should have stable internet, Laptop/PC, good audio, microphone, and camera. (As much as possible we recommend the participants to turn on the camera the entire training process.
  • Identify the best trainer or trainers (it may be best to divide the responsibilities among those with the most knowledge.) This is only applicable if the Technical Specialists are available during the training.
  • Identify other project team members who should attend training to respond to questions/issues as they arise.
  • Prepare your attire (Dress for professionalism-Wearing proper attire will impress your listeners)
  • Prepare an alternative plan and stay flexible.
  • If needed, create a shared folder for electronic files related to the training.  
  1. Running the Training flow

Before beginning the training, it is sometimes useful to employ an exercise known as an “ice-Breaker” to help participants become comfortable with each other and with the facilitators/trainers. If you wish to use ice-breakers, there are many different exercises to choose from.

Here are the things you need to know during the training process:

  1. Make sure to start on time based on your provided training schedule.
  2. Record the training session if online. If face to face, make sure to ask someone to take pictures during the training.
  3. Start the training with the prepared preliminaries such as short prayer or the national anthem if possible.
  4. Open the training by welcoming the participants, introducing yourself and any co-trainer. The training should always start with a round of introductions.
  5. After the introductory exercise summarizes the outline of the day, goals after the training, etc, and how the training will proceed.
  6. If online training; Discuss the online training etiquette such as Open Camera, clear audio, stable internet connection, and etc.
  7. Discuss slowly and clearly. Make sure your audience follows your discussion.
  8. Should catch the attention of your audience, don’t be boring or dry.
  9. Set the mood. A good tone of voice will energize your audience. Bringing positive vibes the entire training session.
  10. Involve your audience. Ask for inputs or if they have a question.
  11. Be an active listener, listen carefully to the questions of your trainees, and analyze before answering the questions.
  12. Keep your sessions on track (Don’t do out of topic). Give a training break.
  13. Put yourself in the shoes of the trainees. As much as possible use layman’s terms (Patience is a virtue).
  14. Give rewards/awards such as Certificates or incentives.
  15. Make sure that everyone is participating.

IV.  Ending your Training session

At the end of the training, let the group know that they are reaching the end of the available time to entertain clarifications and questions. This will also help you to bring the discussion to a close and draw conclusions.

Here are the things you need to do after the training sessions:

  1. Offer a summary of your training. A quick recap to make sure you met the training goals.
  2. Provide time for questions and clarifications.
  3. Arrange post-training follow-up sessions to make sure they learn something from the training and ability to use the system.
  4. Solicit feedback from the trainees. Make sure they have answered the Wela feedback form.
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