Wela Help Center

College Registrar

The registrar is responsible for managing the records of the student such as academic results, financial accounts, registration process, class enrollment, and evaluating the student's credentials.

• Enrollment Ledger Update
• School Year and Semester WC Setup
• Subject Crediting

College Finance

Finance is responsible for the planning, directing, and controlling of the financial activities of a certain school. They are behind all finance activities in school, which encompasses the educational opportunities for the students by raising revenue, allocating resources, and using the resources.

• Set Up School Fees
• Add Rate Per Subject
• Add Rate Per Course

College Faculty

The College Faculty/Instructor will enter the mark of the student and submit it to Wela for approval of the Program Head/Dean.

• Submit Grades (College)
• View Grades on Portal
• Default College Enrollment Reports

Basic Education Faculty

The current flow of the Grading Module is to download a grading template specific to their grade level and subject, enter mark of the student and upload it back to Wela for approval of the coordinators. This workflow allows teachers to work offline and upload it back to Wela once connected to the net.

• Arranging Subjects in Report Card and Mastersheet
• Submit Conduct (Preschool to Senior High)
• Generate Grading Sheet (BED)

Principal

The Coordinator or the department Head are the ones who facilitate every department. They are the ones who divide and assign every plan and activity to the teachers and staff. They make sure that the department is in control and organized by monitoring and managing the staff. They lead, train, and sometimes set goals to ensure the operations or activities happening inside the school are in order and systematic.

• How To Set Up When To Show Grades In Mobile App
• Post School News Feed on Mobile App
• Post in School Calendar

Basic Education Registrar

The registrar is responsible for managing the records of the student such as academic results, financial accounts, registration process, class enrollment, and evaluating the student's credentials.

• Sectioning of Students
• K12 / SHS Accounts for WELA Portal
• Resend K12 Portal Accounts

Parent

A school parent portal is a digital platform where parents and teachers can establish an effective communication pool. This tool can provide access to a child’s progress and understanding of the learning milestone. Parent portal acts as a window into the ward’s school activities and allows parents what exactly their kids are performing at school from timetables to grades.

• How to Enroll Online with WELA: Basic Education
• How to Enroll Online with WELA: College
• Online Payments

Librarian

Library Module is used to track books within the school. Users can add books to this module and track borrowed, available, and overdue books with penalty imposed.

• How to Add Books to Library
• How to View Books
• How to Setup Book Transactions

School Administrators

These are the kind of people who is responsible for managing the School Organization. They are the ones who make decisions and plan for the benefit of the school. They are organized and systematic in planning and making important decisions. They are goal-oriented and the one who directs necessary action to control and manage the school

• Post School News Feed on Mobile App
• Post in School Calendar
• SMS Blast

College Cashier

Cashiers are responsible for taking payments and providing or issuing a receipt for every transaction that happens in the school cafeteria and stationery section. They also keep track of all cash and card transactions.

• Tellering V2
• A Step by Step Process for College (from Enrollment to payment)
• How to Submit Proof of Payment

College Dean

College Dean/Program Head are the ones who facilitate every department. They are the ones who divide and assign every plan and activity to the teachers and staff.

• Create a Section/Block: Sectioning WC
• Allow Dean to Submit Enrollment Ledger
• Default College Enrollment Reports

Accounting

They are the one who is responsible for the financial statements that focus on the records and reports of the company's financial transactions, performance, and cash flows.

• Journal Entry: Outstanding Balance
• Setup Accounting
• The Journal Entry

BED Student

• How to Enroll Online with WELA: Basic Education
• View Grades on Portal (Basic Ed)
• How to View Books

College Student

• Accessing Student Clearance (Student Side)
• How to Enroll Online with WELA: College
• Online Payments

Basic Education Finance

• Matriculation (Basic Education)
• A step by step process for Basic Education (from Enrollment to Tellering)
• School Tuition Plan

Basic Education Cashier

• Tellering V2
• A step by step process for Basic Education (from Enrollment to Tellering)
• How to Submit Proof of Payment